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ISD Board Election 2021

Everything You Need to Know

When does voting begin?

Voting begins on Monday, May 3rd, and ends at 3pm on Tuesday, May 18th.

What are we voting on?

  • 6 Trustee positions to serve two-year terms

  • A proposed change to the bylaws: Honorary Board Members 

Why is it important to vote?

This year, 6 trustee positions are up for election to serve two-year terms. A quorum (25%) of the ISD Association casting their vote is required for the elections to be valid. As an ISD parent or faculty member, you have the right to express your preference of who you think would best serve on the Board of Trustees. The ballot has options to select up to 6 candidates or abstain from selecting any candidates, and still have your ballot cast in the election.

Meet the Candidates
Proposed Bylaw Change
Voting FAQ's

Candidates

Aylin K.png
Carlo Cassina.png
Claus-Dieter König.png
Lavoie.png
Aylin Karahan
Carlo Cassina
Claus-Dieter König
Mathieu Lavoie
S.Afua Manyo-Plange.png
Molly Glenn (1).png
Hou Xiaojing.png
Sadia Asim.png
Xiaojing Hou
Molly Glenn
S. Afua Manyo-Plange
Sadia Asim
 

Proposed Bylaw Change

Honorary Board Members

This year, the Board is proposing a change in the bylaws to include the possibility of having Honorary Board Members (HBM). This possibility will ensure that the Board can fill in missing skillsets in any given year. The HBM addition will only be used when necessary, meaning in some years the Board will have HBM’s and in some years when the skills necessary are readily available among the elected Board members, HBM’s will not be necessary. HBM’s will not need to be an ISD parent and would have no voting rights on the Board. When needed, the proposal is to have up to 2 HBM’s in a given school year. 

What will I be asked when I vote?

After voting for the trustees, you will be asked the following question:

"Should the ISD bylaws be changed to allow for the appointment of Honorary Board Members. Honorary Board Members would not need to be an ISD Parent. Honorary Board Members would not be able to vote on Board motions but could serve as a Board Officer or Committee Chair.  Honorary Board Members would be appointed by the elected Trustees.”

ISD Trustees Discuss the Proposed Change

A few of our current trustees sat down to talk about the proposed bylaw change. In the video they discuss the role of Honorary Board Members, why this change is important, and why they believe you should support it.

For our French speakers, Trustee Stéphane Rosenberg discusses the measure in French beginning at about the 3:14 minute mark.

Have more questions? Click below for Honorary Board Member FAQ's.

 

Voting FAQ's

What is the ISD Board of Trustees?


As a private, not-for-profit entity, ISD is ultimately governed by ISD parents and faculty. The ISD Association is made up of parents and legal guardians of all children enrolled at ISD, school faculty, and the School Director. Members of the ISD Association elect parent volunteers to represent them on the governing body of ISD for two-year terms – this is the ISD Board of Trustees. The ISD Board of Trustees is responsible for setting policy. It focuses on long-term strategic issues. It also ensures the financial stability and future of the school. The ISD Board of Trustees works in the best interests of the entire school, not only for those currently enrolled but also for those who will attend ISD in the future.




Who can vote in the Trustee elections?


Members of the ISD Association are eligible to vote. Every current ISD parent/guardian, current ISD faculty, and the Director are members of the ISD Association.




Why is it important that I vote?


This year, 6 trustee positions are up for election to serve two-year terms. A quorum (25%) of the ISD Association casting their vote is required for the elections to be valid. As an ISD parent or faculty member, you have the right to express your preference of who you think would best serve on the Board of Trustees. The ballot has options to select up to 6 candidates or abstain from selecting any candidates, and still have your ballot cast in the election.




I can’t wait to vote! When can I vote?


You can vote as soon as you receive your electronic ballot by email on Monday, May 3. You may vote up until 3 pm on Tuesday, May 18. Each member of the Association will receive a unique login code to vote to ensure just one vote is cast per ISD Association member.




I want to exercise my right to vote! How do I know if ISD has my correct email address?


ISD uses passive voter registration, so if you receive regular emails from ISD, you will automatically be sent an electronic ballot to the email address that ISD has on file. Please email ITDirector@faculty.isd.sn if you need to update your email address.




I don’t like using computers, so can I just vote by paper ballot?


No, unfortunately, all voting is electronic. However, we can assist you with the voting process at any time from May 3 to May 18 by emailing the Board Assistant at board_assistant@faculty.isd.sn.




How do I vote?


On Monday, May 3, you will receive an email from ElectionBuddy with a link to vote. Click on the link in the email (or copy and paste the link) and proceed to the ISD Trustee Ballot page. The Ballot page will contain the list of candidates, their pictures, and written statements. Once you are ready to vote, follow the instructions given both in English and French to select your candidates. You can select up to 6 candidates since 6 seats are up for election this year. You will then verify your ballot is filled out the way you want before you click "Submit" to send your ballot to the system to be counted. A thank you message will then appear.




Is my vote secret?


Yes, who you vote for is confidential. ISD’s Election Committee can monitor the total number of votes cast during the voting period in order to determine if a quorum has been reached. ElectionBuddy will periodically send out reminders to those who have not voted. Ballots are encrypted using SSL encryption. Each ballot is tied to a unique voting key rather than a voter’s name. This means no information about the voter is stored with the ballot and there is no way to determine which voter cast which ballot.




How do you make sure members don’t vote more than once?


Each member of the ISD Association is assigned a unique voting key created by ElectionBuddy. The voting key is part of the unique login link emailed to you. It ensures that each ballot is submitted only once.




Can I change my vote later on?


No, once your vote is submitted, it is final.




How are votes counted?


The election service provider (ElectionBuddy) counts the votes at the close of polling. ISD’s Election Committee will oversee election procedures.




When will the results be announced?


Election results for trustees serving for the 2021–2023 term will be announced at the Annual General Meeting on May 18.




It’s May 3 and I haven’t received my email with the link to vote! What do I do?


If you have not received an email ballot, please contact board_assistant@faculty.isd.sn.




What does the election service provider do with the email addresses after the elections?


Nothing. The email address is used only to distribute ballots and to send reminders to vote during the election session.




Where can I get information about candidates?


The electronic ballot includes candidate names, pictures, and written statements. This information will also be contained in the Jaguar Journal and on the ISD website.




What is the role of the Election Committee?


The Election Committee’s role is to oversee the election process, specifically: verifying there is a quorum for a valid election, validating the election results (votes are counted electronically), and filing a written report to the ISD Board of Trustees after the election. The report will include the final tally of votes cast, election results, number of ballots disqualified if any, and the reason for disqualification, and recommendations for future elections. Members of the Election Committee will be announced prior to the start of elections.




Why are three of the candidates rquired to be American?


This is in accordance with our founding documents.